Transportation Benefits

Public Transportation Pre-Tax Pass

Since parking at Lesley University is very limited, employees are strongly encouraged to use public transportation. To help defray the cost of public transportation, Lesley University (under the Transportation Equity Act) allows employees to pay for certain employment-related transportation expenses on a pre-tax basis. Examples of these include the purchase of MBTA passes and payment of parking lot fees associated with the commute to work. Contact Crosby Benefits to enroll in pre-tax deductions for public transportation expenses.

Free parking is available at Alewife and Quincy Adams stations for those employees who use public transportation to and from work. Employees can reimbursed on a monthly basis by submitting eligible reciepts to Accounts Payable using an employee parking reimbursement request form [doc].

Anyone who is required to work approved overtime by his/her Supervisor is eligible for a guaranteed ride home. Please call Public Safety to arrange your ride at 617.349.8888.

• Learn more about the Pre-Tax Transportation Benefit.

Shuttle Service

The Lesley shuttle services all four campus locations (Doble Campus, Brattle Campus, Porter Campus,and the Art Institute of Boston Campus) and is available from September through May. There is no shuttle service on weekends, University observed holidays, student breaks, or during the summer semester (June through August). The schedule is subject to change. If you have any questions about shuttle service, please contact Public Safety.

• Shuttle Schule and Stops

Parking

Lesley University, in cooperation with the City of Cambridge, encourages employees to use public transportation, whenever possible. Since we are an urban campus, opportunities for parking at Lesley are extremely limited. Employees who are eligible for parking spaces pay a monthly fee through Payroll deduction. Parking permits are granted by the University on the express condition that the University is not responsible for any damage that occurs to a vehicle while parked on Lesley property. The Security Department manages all parking issues for faculty, students and staff at Lesley. Staff members are encouraged to coordinate any and all parking requests for special events (meetings, conferences etc.) in advance with the Public Safety.

Special consideration will be provided to employees driving in carpools with more than two other employees.

For further information about costs to park on campus, contact Public Safety at 617.349.8888, or your Human Resources Representative.

Pre-Tax Transportation Benefit

How do I enroll in this benefit?

Enrollment is now processed electronically through Crosby Benefits. Follow the online-ordering instructions [doc] to enroll in this benefit.

What is a pre-tax transportation benefit?

The Transportation Equity Act for the 21st Century allows employers to offer a plan on a pre-tax basis through which employees may pay for certain employment-related transportation expenses. Examples of these expenses include the purchase of MBTA passes and payment of parking lot fees as part of commuting to work.

How do I save with this benefit?

Each month participating employees have dollars deducted from their paycheck, up to a limit set by the IRS, on a pre-tax basis to pay for passes, vouchers, and other qualified transportation expenses. Since these deductions are taken on a pre-tax basis you are saving taxes because you are not paying income or social security taxes on the wages used to purchasing transit or parking. The net effect is that you are buying your pass at a discounted price.

Lesley University has contracted with the firm Crosby Benefits to assist in administering this benefit. They provide on-line enrollment, order and delivery of your pass and/or voucher directly to your home address. You may save up to 35% depending on your tax bracket, which might mean up to 3 free months of free transit or parking over the course of the year.

Give me an example of how this works.
John Doe takes public transportation to work, spending $55 per month for his monthly pass. John is in the 24% tax bracket.
Savings: $55 x 12 months x 24% = $158 per year.*

* Please note that this benefit only applies to federal taxes. Massachusetts Department of Revenue does not adopt any part of the federal gross income exclusion for transit passes. As such any amounts elected for commuter passes will be subject to Massachusetts state taxes.

Who is eligible for this benefit?
All benefits-eligible employees of Lesley University may participate in this pre-tax transportation benefit program.
This benefit is only offered to eligible employees at Lesley University. Spouses/spousal equivalents and dependent children are not eligible.

How much may I set aside on a tax-free basis?
The IRS code Section 132 (f) sets limits on the amount of money an employee may use on a monthly basis to pay for these expenses. In 2008 you may set aside up to $115/month on a pre-tax basis to pay for transit expenses (e.g. rides on the MBTA) and/or up to $220/month for costs associated with parking*. You have the ability to elect both mass transit and parking expenses each month if these expenses are considered qualified. For instance, a park and ride situation where you park at a MBTA parking lot in order to take the subway to work would be considered a qualified expense (the T fare would count toward the $115 transit limit, the parking fee would count toward the $220 parking limit).

*Note: The IRS may change the amount that is allowed to be tax-free on an annual basis.

Because pre-tax transportation expenses are elected on a monthly basis, there is no "use it or lose it rule" similar to what is seen with our medical and dependent care flexible spending accounts (FSA's). With the pre-tax transportation benefit, you pay for your pass the month before you need it. Elected expenses are deducted from your paycheck on a monthly basis.

What is considered a qualified Transit Expense?
You may elect up to $115/month to pay for qualified mass transit expenses for the purpose of commuting to and from work. These expenses include the purchase of:

• MBTA subway, bus, and/or boat pass (fare card).
• MBTA vouchers used to buy tokens, single-ride tickets, 10-ride tickets, etc (Transit Pass).
• Vouchers used to pay transportation companies, such as private bus lines, for a ride to and from work.

What is a qualified parking expense?
You may pay for up to $220/month of qualified parking expenses for the purpose of commuting to and from work. Depending on where you park, Crosby sends the parking company a check for your parking expense amount on a monthly basis.

Are there commuting expenses not part of this plan?
Expenses such as taxis, tolls, mileage, gasoline, parking at meters near campus, and business travel are not eligible for pre-tax treatment

When may I enroll?
If you are an eligible employee, you may elect, make changes to, or terminate your pre-tax transportation benefit at any time during the calendar year through the Crosby website. There is no open enrollment period for joining this benefit.

What are the deadlines for enrolling or making changes to my account?
You must complete all changes online by the first of the month 30 days PRIOR to the usage month's pass. For example, to change, terminate, or order your January 2007 pass, you must enroll online by 11:59pm EST on December 1st 2006. You are charged for your pass in the month of December, and your pass will be delivered to your home address the last week in December in time for January usage.

How do I receive my pass, voucher, etc.?
Once you have elected your pass, voucher, etc. and the deduction has been taken from your pay, it is sent by Crosby to your home address by the last day of the month before the month for it is to be used. For example, you will receive your January transit or parking voucher no later than December 31st.
Make sure to update your information if you change your address: .

What if I don't receive my pass via the US Mail?
If you do not receive your pass by the first week in the month you are supposed to use it, please contact Crosby at 800.462.2235 so that they are able to investigate the situation.

What if I have questions?
Assistance from Crosby may be accessed via e-mail at servicecenter@crosbybenefits.com For additional questions or for more information, please contact your Human Resource Representative.

Lesley University reserves the right to change its benefit plans at any time, with timely notice to employees.